Staff Accountant – AR, AP & General Accounting

Houston, TX

Full Time

Mid Level

About Paladin Drones

Paladin is revolutionizing public safety with autonomous drone technology. Our mission is to get first responders' eyes on a scene within 90 seconds. Our drones respond to over 1,000 emergency calls each week, giving agencies real-time situational awareness when every second counts.

We are a fast-growing, mission-driven team developing innovative technology that makes communities safer.

Position Overview

Paladin Drones is seeking a detail-oriented Staff Accountant to support core accounting operations, with a strong emphasis on Accounts Receivable, Accounts Payable, credit card reconciliation, and monthly close activities. This role ensures accurate financial records, supports our subscription-based revenue model, and works closely with leadership to support financial reporting.

The ideal candidate is proactive, organized, analytical, and comfortable in a fast-paced, scaling tech environment.

Key Responsibilities

Accounts Receivable (Primary Focus)

Create and process customer invoices for SaaS subscriptions, hardware deployments, and renewals.
Ensure accuracy of billing data, contract terms, SKUs, customer numbers, and service periods.
Monitor outstanding AR and follow up with customers on past-due balances.
Apply customer payments and reconcile AR balances in QuickBooks Online.
Support collections workflow and communicate with internal teams as needed.

Accounts Payable

Enter and code vendor bills in QuickBooks Online with proper GL, department, and class coding.
Set up payments for approval (ACH, check, wire) and process approved payments timely.
Maintain accurate vendor records, including W-9s, payment terms, and contact information.
Reconcile vendor statements and resolve outstanding credits, errors, or missing invoices.

Credit Card & Expense Management

Match and reconcile Brex credit card transactions with receipts and proper coding.
Follow up with cardholders to resolve missing receipts or incorrect categorizations.
Ensure all expenses are aligned with accounting policies and department budgets.

General Accounting & Month-End Close

Review and maintain general ledger entries and ensure accuracy of all postings.
Review monthly Profit & Loss and Balance Sheet activity for proper classification.
Track and reconcile Prepaid Expenses, Accrued Expenses, Deferred Revenue, and other key accounts.
Maintain and update Fixed Assets, including additions, disposals, and monthly depreciation.
Perform monthly reconciliations and assist with adjusting journal entries.
Support the Financial Controller, CEO, and HR with financial reporting, internal documentation, compliance, and audit requests.
Assist with ad hoc analysis and financial projects as needed.

Process Improvement

Identify opportunities to optimize AR, AP, credit card management, and month-end workflows.
Help develop and maintain accounting procedures and internal controls.

Qualifications

Bachelor’s degree in Accounting, Finance, or related field required.
2–4 years of accounting experience (startup or SaaS environment highly preferred).
Strong experience with Accounts Receivable, Accounts Payable, and monthly close.
Proficiency with QuickBooks Online, Brex, and Google Sheets/Excel.
Solid understanding of GAAP and accounting best practices.
High attention to detail, accuracy, and organization.
Ability to manage multiple deadlines in a fast-paced environment.
Strong communication skills and ability to work cross-functionally.

Preferred Experience

SaaS or subscription-based billing experience.
Familiarity with deferred revenue and ASC 606 principles.
Experience with fixed asset accounting and prepaid schedules.
Exposure to expense management platforms (Brex, Ramp, etc.).

What We Offer

Competitive salary and equity packages.
Health, dental, and vision insurance.
Unlimited PTO and paid holidays.
A mission-driven, innovative company culture.
A collaborative, fast-paced environment where your work creates real impact.

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Do you have a bachelor’s degree in Accounting, Finance, or a closely related field?*

Do you have at least 2 years of hands-on accounting experience?*

Do you have direct experience managing both Accounts Receivable and Accounts Payable?

Have you performed month-end close activities (reconciliations, journal entries, financial review)?*

What is your level of proficiency with Excel or Google Sheets?*

Do you have experience in invoicing or billing for SaaS or subscription-based products?*

Have you worked with deferred revenue or revenue recognition schedules?*

Are you familiar with ASC 606 concepts and their application?*

This role requires regular follow-up with customers and internal teams regarding billing, collections, and expenses. Are you comfortable with this level of communication and ownership?*

Briefly describe your experience with AR, including invoicing, collections, and payment applications.*

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